MAINTAINING PUBLICATIONS IN THE UNIT
There has been a rapid fielding of new weapon systems and development of complex administrative systems
in the past few years. Along with these systems has come the written directives and instructions for their proper
maintenance and use. Soldiers must use these publications to learn current policy and procedures and to learn the
proper training and maintenance requirements necessary to sustain the Army's readiness and operability. The
standards in these written guides make it possible for Army personnel in any unit to perform their assignments to
the Army's standards. It is important, therefore, that these publications be kept up to date and in order.
BASIS FOR UNIT PUBLICATIONS
A unit's publications requirements are based on the table of organization and equipment (TOE), the mission,
and the local list of applicable publications (LOAP). Publications are required to be on hand for each of a unit's
major items of equipment that had an instructional publication printed and issued with it.
PUBLICATIONS CONTROL OFFICERS
There is an organization publications control officer, normally at the battalion level. This publications control
officer does the following:
Helps supported units open publication accounts.
Approves each new or revised DA Form 12 (Request for Establishment of a Publications Account).
Assists the unit in the management of its account.
Develops and maintains a publications training program.
Provides supply status and printouts reflecting initial distribution requirements received from the United
States Army Adjutant General's Publications Center (USAAGPC) in Baltimore, MD.
Provides guidance on procedures for safeguarding and storing classified publications.
Consolidates all the publications orders from the units into one order.
For units authorized publications accounts, a unit publications officer is appointed by the commander. The
unit publications officer may be a commissioned officer, a warrant officer, a noncommissioned officer, or a
civilian. The unit's publications officer acts as the unit commander's representative in dealing with the
organization publications control officer. The unit publications officer does the following:
Manages the unit's publications account by determining requirements and ensuring that those publications are
correctly reflected on the unit's DA Form 12 series (the order forms).