MM4618, Lesson 1
When a DD Form 1970 is returned to the dispatcher and the equipment is under the AOAP program, the
dispatcher posts any oil added from the Remarks block to the total in the Oil block at the top of the DD Form
1970. When a new form is required, the oil total at the top of the old form is entered in the Oil block at the top of
the new DD Form 1970. The dispatcher keeps a running total of oil added to an item of equipment until the next
oil sample is taken. The date and hour of the next oil sample is found on the equipment identification card and
the DD Form 314. When an oil sample is taken, the total in the Oil block of the DD Form 1970 goes back to zero.
When required locally, a running total of fuel consumption is kept in the same way as the running total for oil
consumption.
The dispatcher posts on the DA Form 2401 the time that the equipment was returned. The DD Form 1970 for
the dispatched piece of equipment may then be destroyed unless the equipment is under the AOAP program,
involved in an accident, or under investigation. The DD Form 1970 is then kept until the equipment is released by
the investigator.
DA Form 2401
DA Form 2401 (Figure 1-2) tells who is asking for and using the equipment. It also tells where the equipment
is and when it should be returned.
The DA Form 2401 goes into effect at the start of the operational day and may be used for more than one day.
The dispatcher draws a line through the middle of columns a through m below the last dispatch entry and writes
the new date on that line. Line or date entries are not made for days when the equipment is not dispatched.
The dispatcher makes a separate line entry for equipment that is being towed to a location but will not be
returned with the dispatched equipment. A separate line entry is not made for equipment that is being towed but
that will return with the dispatched equipment. Rather, the dispatcher writes in the Remarks section the
nomenclature of the equipment and the bumper number or administrative number of the equipment.
DA Form 2401 is destroyed one month after the last entry in column 1 has been closed out. If an accident or
unusual situation occurs, the form is kept until it is released by the investigator.
MAINTENANCE RECORDS
Maintenance records are used to control maintenance schedules and services, inspections, and repair
workloads. They provide information necessary to report, ask for, and record repair work. They also are used to
keep up with the status of equipment for readiness, equipment use, and logistical reports.
DA Form 2404
DA Form 2404 (Equipment Inspection and Maintenance Worksheet) (Figure 1-3) is the central record for
managing and controlling maintenance. It serves five major purposes. It is used to record faults found during an
inspection. These include operator and organizational preventive maintenance checks and services (PMCS),
maintenance activity inspections, diagnostic checks, and spot checks. Secondly, it is used to show the results of
a technical evaluation of a guided missile system. The third purpose is to record marine condition surveys of
watercraft. The form is also used to record deferred maintenance and uncorrected faults. When used for this
purpose, the DA Form 2404 is referred to as a deferred maintenance record. Lastly, it is used to record the
results of technical inspections of equipment.
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