MM4618, Lesson 2
PREPARE AND POST DA FORMS 5203
This lesson is based on the following task from STP 9-55B34-SM-TG: 093-400-4122,
Supervise Maintenance of Ammunition Stock Accounting Records and Files.
When you have completed this lesson, you should be able to prepare a DA Form 5203 to be
used as a DODIC master record and another DA Form 5203 to be used as a lot locator record.
You should also be able to post a receipt transaction to both of these records.
You will have this subcourse book and will work without supervision.
You must score at least 75 on the end-of-subcourse examination that covers this lesson and
Lessons 1, 3, 4, and 5 (answer 23 of the 30 questions correctly).
The key to an effective supply support operation is an accurately posted and efficiently kept stock record.
Maintaining accurate and current balances of stock is a primary responsibility of the stock control specialist at the
SAAS-4 level. This lesson teaches you how to take a blank DA Form 5203 (DODIC Master/Lot Locator Record)
and make it into either a DODIC master record or a lot locator record. This lesson also teaches you to take a DD
Form 1348-1 that accompanies a shipment of ammunition to your ASP and post a receipt transaction first to the
lot locator record and next to the DODIC master record. Posting a transaction means making a complete entry on
one of the horizontal lines of the lot locator record and the DODIC master record.
The primary accountable stock records are the DA Form 5203 and DA Form 5204 (Serial Number Record).
The DODIC master record and the lot locator record are usually referred to by name rather than by number and
are used together for conventional ammunition items. All transactions that increase, decrease, or adjust Class V
stocks must be recorded on these forms. They act as the accountable ledger for ammunition items. Use a DA
Form 5204 in place of the lot locator record to record serial number information on guided missiles and large
rockets (GMLR) items included in Class V stocks.
PREPARING A DODIC MASTER RECORD AND A LOT LOCATOR RECORD
At some point, it will be necessary for you to prepare stock records for items not already in stock. Using the
information from the source voucher, you will be able to prepare a DODIC master record and a lot locator record
for these items. For this lesson, the source document is a DD Form 1348-1 (DOD Single Line Item
Release/Receipt Document) (Figure 2-1). You would take two blank copies of DA Form 5203 and by crossing out
two words in the title, convert each one into a different kind of stock record. One becomes a lot locator record
and the other a DODIC master record. See Figure 2-2.