Provide Instructions to Drivers
When the vehicle, or vehicles, have been loaded and are ready to depart, the driver of each vehicle is given a DD
Form 836. See Figure 1-14, Page 1-22. This form describes the true nature of the explosives on the vehicle, the
fire hazard associated with the load, the methods to be used in fighting a fire involving the vehicle or cargo, the
missile distance in case of an explosion, proper distance to maintain from other vehicles in the convoy, and any
other information that will ensure the safe delivery of the shipment to its destination. AR 55-355 requires that DD
Form 836 be filled out properly and that the driver be instructed to transfer the form to each subsequent driver,
and then to the consignee at the final destination. If drivers are not English speaking, DD Form 836 must be
prepared in their native language. A DD Form 836 (or a locally devised equivalent for on-post shipments) is
required for all drivers (military and civilian) transporting ammunition or explosives.
After loading, the shipment is inventoried and inspected. The completed DA Form 3151-R, signed by the vehicle
driver and the checker, is sent to the stock control section for final processing. The stock control section verifies
the returned DA Form 3151-R against the suspense copies and completes DD Form 1348-1. Surveillance and
transportation sections review the DD Form 1384 and release the shipment.
CLOSING OUT THE SHIPMENT
The stock control section posts the stock records using the completed DD Form 1348-1 and prepares XBT
transaction record(s) for each DODIC/condition code shipped using appropriate SAAS transaction codes, such as
IFS or LTS. The XBT transaction record(s) data are forwarded to SAAS-1/3 with the next transaction report.
The stock control section then marks, assembles, and files all documents that support the shipment by the
document number assigned from the document register. When the shipment is released, the document control
clerk closes out the document register entry and files the supporting documents. See the document register
shown in Figure 1-15, Page 1-23.
The final step is to send a report of shipment (REPSHIP) to the storage facility receiving the ammunition as
required by AR 55-355. This notice is sent electronically in the form of a message or automatic data link. These
notices must be clearly marked as a REPSHIP. See Figure 1-16, Page 1-24. The data most commonly found on
a REPSHIP are listed in Figure 1-17, Page 1-25. If the shipper is within 24 shipping hours of the receiving facility,
the shipper must telephone the REPSHIP data and confirm the data by follow-up message within 24 hours.
There is no formal format for the REPSHIP other than the format required for messages.
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