Coordinate the Plan. When the plan is complete, it must be coordinated with the operations
officer and storage officer for approval. The plan must include planographs and personnel and
equipment lists, and it must conform to local standing operating procedures (SOPs).
Preparing a Planning SOP
As the ammunition officer, you should establish an internal SOP on the planning procedures for
receiving inbound shipments. The steps or activities to be followed for shipment receipts are shown in
Figure 3-5. Local SOPs may require some deviation from these steps, but you should use the
information given in Figure 3-5 when preparing your local SOP. The following paragraphs outline the
procedures used to process ammunition receipts that should be covered in the local SOP.
Receipt Procedures
Arrival of Shipments. Shipments may be made by air, sea, road, or rail. In the case of sea
shipments, it is advisable for representatives of the TSA to be at the port terminal to assist in
supervising unloading. This helps to ensure that lot integrity is maintained, and reduces the lot
segregation workload at the depot or ASP.
Inspection of Vehicles and Contents. Once the ammunition-laden vehicles arrive at the ASP
or depot gate, the first step is to inspect the vehicles and their cargo.
The surveillance section representative should check each vehicle, trailer, or railcar for mechanical
faults. Each vehicle should have a DD Form 626 (Motor Vehicle Inspection) filled out by the shipping
activity. Any deficiencies noted must be corrected before the vehicle may enter the ammunition storage
area in the ASP.
During the vehicle inspection, the cargo must also be checked. The primary purpose of this inspection
is for safety and security. Blocking and bracing must be checked to ensure adequacy. Rounds and
boxes are checked for damage during shipment, and seals are checked to ensure that no tampering or
pilferage took place during transport.
When these inspections are completed, the vehicles are moved to a suitable holding area until
movement to the storage location and offloading can be accomplished.
Review of Shipping Documents. Once the vehicles are in the holding area. the DD Forms
1348-1 and DD Form 1384 (Transportation Control and Movement Document) (TCMD) are collected
and taken to the stock control section of the ASP.
The stock control section reviews the documents for accuracy, and double-checks them against the
REPSHIP data. Any stocks that arrived without advance notification (and are therefore not included in
the storage plan) must have storage locations assigned at this time.
The stock control section prepares a DA Form 3151-R (Ammunition Stores Slip) for each vehicle. It
also prepares DA Forms 3020-R (Magazine Data Cards) as required based on lot consolidations.
When the storage documentation is completed, all the documents are passed to the assigned checker.
Assignment and Function of a Checker. The storage platoon assigns a checker to each
vehicle or to a group of vehicles, depending on the cargo destination. The checker escorts the vehicles
to the appropriate storage site, and supervises offloading by the storage crew.
During offloading, the checker verifies the type, lot number, condition code, and quantity received
according to the DA Form 3151-R. The checker annotates the document to correct
MM0168
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