MM4617
PUBLICATIONS INSPECTION
Procedures
Part of the duties of a senior ammunition NCO is to inspect unit publications to be sure they are being
managed correctly.
Scheduling inspections is up to whomever performs them, but they should be regular. There should certainly be
a preinspection when notice of a command inspection is received. All the inspector needs is a clipboard, paper, and
a pen. As the inspection proceeds, each deficiency should be listed by publication title and number and by what was
done wrong or omitted (Figure 10).
Figure 10. An Inspection List Showing Proper Logging of Deficiencies.
Publications inspections should be done in the following order:
First, the DA Forms 12-R should be checked to verify that an account has been established. The unit's
publications officer should provide the inspector with copies.
Next, the unit's TOE or MTOE and the LOAP should be reviewed to identify that the unit's required
publications were (or have been) requested for initial distribution from the USAAGPC. The dates of on-hand
publications should be checked against the current update of DA Pam 25-30.
The inspector then should note deficiencies, such as changes missing or outdated publications. For those
publications that have been updated, the inspector checks to see if the changes have been properly posted. (Proper
postings are discussed in the next section.)
When the inspection is over, two copies of the inspection list are made. One given to the shop foreman, and
one, to the unit publications officer. The original is placed in the inspector's files.
There is more information on publications inspections in AR 310-2, AR 380-5, DA Pam 25-30, DA Pam 310-
13, and DA Cir 310-86-2.
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